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Digital workshop for golf facilities

Between the tee and the accounts runs a straight line.

We are revolutionising golf club websites. Website and back end, connected to PC CADDIE, in one back end, from anywhere.

Pull the ball back, let go. Or scroll.

Reduced motion: the flight path is shown as a drawing.

The proof

Measured, not promised.

Five figures from the day-to-day operation of a facility. Each with date and source.

Flight path as a data curveThe flight path of the ball, labelled with the five figures at five landing points.
  1. +78%more clicks from Google than in the same period last yearSearch Console · 21 Sep 2026
  2. 1,287recipients of the first newsletter issue from our own studioNewsletter studio · 09/2026
  3. 31mails that write themselves, from the login link to the club anniversarygerhelm.de · 26 Sep 2026
  4. around 100pages, each instantly in English too, every news item, every articlegerhelm.de · 11 Sep 2026
  5. 0third-party servers, cookies and consent dialogues when viewinggerhelm.de · verifiable

No figure on this page is an estimate.

Act I · The website

Every page is designed individually.

To the particular wishes and needs of the facility. No template, no site builder: on gerhelm.de every page has its own idea, even the opening hours. Browse through, every card leads to the real page.

  1. Partner clubsYour membership doesn’t end at hole 18.Camera flight across Europe
  2. Beginner programmesNobody starts alone.Two balls on the green
  3. MatchplayHead to head. Hole by hole.The bracket updates itself
  4. Opening hoursThe floodlights are on.Scrolling is time of day
  5. TermsFrom the 19th round, playing becomes saving.Break-even calculator
  6. Green feeWhat does your round cost?Calculator from one price source
  7. Become a memberOne contract. In your own time.Online with SEPA
  8. Taster golfAll the things you don’t need.Lessons to book
  9. Course permitOne weekend. Then one week.Bookable on the page
  10. RangeEvery shot starts here.Distance boards
  11. CompetitionsIf you can, you can. If you can’t, you still count.Live from PC CADDIE
  12. Tee timesWhen do we tee off?Board and booking
  13. The courseGrown. Not built.18 holes told
  14. Course statusThe course, right now.Traffic light live
  15. Pin positionsToday’s flag.Set by the greenkeeper
  16. ScorecardYour digital scorecard.With distance to the green
  17. VouchersA day, given away.PDF in two minutes
  18. TeamsFive teams. One crest.League tables
  19. HotelsSleep first. Then play.Partners nearby
  20. MotorhomeYou can’t get any closer.Pitch at the course
  21. Lost propertyWhat gets left behind.With photo
  22. FAQThere are no stupid questions.Answers for guests and Google
  23. GolfamoreHalf the green fee.Offers mirrored
  24. ContactHow to find us.Directions and hours

Act I · An example, entirely made up

Everything that is possible: Golfclub Wolkenhain.

There is no Golfclub Wolkenhain. The home page exists, though. Keep scrolling: you fly into the screen, the clouds tear open, the flight crosses the gorge to the flag, and beyond the green you scroll back out.

Home page of the fictitious Wolkenhain golf club: a sea of clouds, above it “A course above the valley since 1987”

Open the example site full size · No template, no site builder, no third-party service.

Act I · Highlight partner clubs

A map that flies with you.

‘Your membership doesn’t end at hole 18.’

From the Nürnberger Land to 1,600 facilities in 31 countries: scroll, and the map flies with you, just as on gerhelm.de.

Try it yourself

Scrolling plays the film

Act I · Highlight beginner programmes

Nobody starts alone.

A new member’s first year, stage by stage. Two balls roll across the green, yours and your mentor’s. An excerpt from gerhelm.de, taken over unchanged.

gerhelm.de/einsteiger-programme

From day one

  1. From day one

    The WhatsApp community

    You’re starting outShort paths, short messages: it shows what’s on, who is still looking for a playing partner and what changes at short notice. Asking costs nothing. Open community

    You’re already on boardBring the newcomers in. In the community, the first question is easier than on the phone. Open community

  2. Weekly

    Group training

    You’re starting outTrain in a group rather than alone on the range: ‘Tips and Tricks’ runs weekly, plus the monthly target handicap courses. All rookie offers

    You’re already on boardGo to group training with your mentee — turning up as a pair is half the hurdle.

  3. In the first few days

    You find yourself a mentor

    You’re starting outYou make the first move: let the club office know or sign up here — you’ll be matched with an existing member who will accompany you through your first year. And you’re welcome to approach anyone here yourself; most people are glad you did. I’m looking for a mentor

    You’re already on boardOffer to be a mentor — and feel free to approach newcomers yourself when you notice someone. That is exactly what makes the difference. I’d like to be a mentor

  4. Three rounds in six weeks

    You play together in open play

    Three rounds of golf together, ideally within six weeks — that is the stated aim of the programme.

    Applies to both sides

  5. Along the way

    What isn’t on any price list

    You’re starting outLocal rules, course regulations, etiquette, competition conditions, RPR rounds and the WHS (World Handicap System, the worldwide handicap calculation) — your mentor explains them where they happen.

    You’re already on boardYou explain local rules, course regulations, etiquette, competition conditions, RPR rounds and the WHS where they come up. The club hands you the documents for them.

  6. To finish

    An RPR round

    An RPR round (registered private round — it counts towards your handicap). The club invites mentor and mentee to it.

    Applies to both sides

  7. Wednesdays, April to October

    Rookie golf meet

    You’re starting outStart at 18:10; two tee times are reserved for rookies in PC CADDIE (the club’s booking system).

    You’re already on boardTwo tee times on Wednesday evening are reserved for rookies. Join in and a tee time becomes an evening.

  8. Monthly

    Fox & Rabbit over 9 holes

    You’re starting outThe ideal entry into competitions: every rookie is paired with an experienced competition player.

    You’re already on boardAs an experienced competition player, you are paired with a rookie. They benefit from your knowledge, you play your 9 holes — not handicap-relevant.

  9. 5 + 6 September

    Club championship

    You’re starting outFrom HCPI 36.1 you play in your own category: 9 holes on both days over holes 1–9, handicap-relevant, scored by Stableford (a format counting points rather than strokes).

    You’re already on boardWith a handicap up to 36.0 you play 18 holes on both days, also handicap-relevant — below HCPI 26.5 as stroke play, from 26.5 by Stableford.

  10. At the end of the year

    Rookie of the year

    Everything you took part in this year earned points. The top three receive vouchers, donated by Golfclub Gerhelm and the Frankengolfschule. You can get the points rules and the participation card from the club office — you can sign up here.

    Count me in

Act I · Highlight matchplay

Head to head. Hole by hole.

The facility’s knockout competition, with no sheets on the noticeboard. From the notice to the next round in the bracket: three steps, that’s all it takes.

  1. 01

    At the noticeboard

    Scan and sign up

    Scan the QR code, sign in with the mail link. The digital scorecard knows the match and calculates the strokes.

  2. 02

    On the round

    Play and count

    Hole by hole: whoever wins the hole net goes up. The card keeps track of the standing, dormie and results such as ‘4&3’.

  3. 03

    After the match

    Report and confirm

    The winner reports, the opponent confirms on the page. Then the bracket moves on to the next round by itself.

Round 1Semi-finalFinalWinnerPlayer 1Player 2Player 3Player 4Player 5Player 6Player 7Player 8Player 1Player 4Player 5Player 8Player 4Player 5Player 4
The bracket fills up as soon as results are confirmed. The real bracket on gerhelm.de

Act I · Highlight opening hours

Even the opening hours tell a story.

‘Good morning in Gerhelm. And in the evening: the floodlights are on.’

Scrolling is time of day: the sun moves across the sky, in the evening the page tips into darkness, and every pill shows live what is open right now.

See the time on gerhelm.de

Scrolling plays the film

Act I · Play, book, give

What members and guests use every day.

  1. Competitions and tee times

    Competitions and tee times

    Live from PC CADDIE, sign up with your own account.

    included view

  2. Digital scorecard

    Digital scorecard

    On the phone and on the wrist, with distance to the green.

    In the Complete package · Digital scorecard module: €1,440 + €24/month€60/month when paying monthly excl. VAT view

  3. Become a member

    Become a member

    Online with SEPA mandate, cancellation at the push of a button.

    In the Club and Complete packages · Online contracts module: €1,440 + €18/month€50/month when paying monthly excl. VAT view

  4. Voucher shop

    Voucher shop

    PayPal and credit card, PDF in two minutes.

    included view

Act I · Readable for everyone

Two languages, accessible, no banner.

Saved means translated.

Every page, every article, every news item is available in English at the same moment. Before a sentence goes online, it has been checked three times. No flag widget, nothing in your visitors’ browsers, no waiting. Names never leave the server in the process.

Real headlines from gerhelm.de, German on the left, the English version on the right.

  1. Der Platz misst sein Wetter jetzt selbst

    The course now measures its own weather

  2. Die neue Website weiß, wie der Platz gerade aussieht

    The new website knows how the course looks right now

  3. Spiel doch mal Scramble — die Scorekarte rechnet für dich

    Try a Scramble — the scorecard does the maths for you

  4. GerhelmScore jetzt auch fürs iPhone

    GerhelmScore now for iPhone too

Count for yourself.

Third-party servers contacted
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Files loaded
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Cookies set
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Consents required
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Third-party scripts
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No consent required. No data leaving. No waiting for third-party servers.

Hole at Golfanlage Gerhelm in summer

A cookie banner is an admission that a page does things it has to explain. Ours doesn’t. That is why it needs no banner.

Act I ends · Act II begins

If the website already excites you, you really should take a look behind the scenes.

Behind the scenes

Act II · The back end

The engine room.

One back end in the browser, one login, from anywhere. Each person sees their part: the club office everything, the competition secretary their competitions, the greenkeeper their phone. We are happy to show what it can do. How it is built, we show in conversation.

  • 12areas
  • 1login
  • 0installations

  1. The club office

  2. The competition secretary

  3. Course and team

  4. The board

Act II · The club office

Everything in one place. Nothing twice.

Anyone in the office with a question about a member looks in one place. The club office designs circulars itself; mails about each case write themselves.

One account per member.

Every member has an account in the back end. Online contract, PC CADDIE data and accounting software come together there. Anyone in the club office with a question about a member looks in one place.

included

Newsletter studio

Designed as in a graphics program, sent from your own back end, to members from the current PC CADDIE records and to everyone who has confirmed.

  • SPF The mail server knows who may send on behalf of the club.
  • DKIM Every mail carries a signature. The studio checks it itself.
  • DMARC The rule for what happens to forged mails.

See for yourself

Request by mail View in browser

Write to beispiel@clubkontor.de and you will receive a sample issue within a few minutes. One-off, no subscription.

Newsletter studio: editor with building blocks and settings

Act II · The club office · Mail designer

Mails that write themselves.

Building blocks form a sequence, and every block draws on the PC CADDIE records. Two examples from everyday club life, to switch between.

In the Club and Complete packages · Mail designer module: €1,440 + €18/month€50/month when paying monthly excl. VAT requires PC CADDIE integration

31 triggers

Something happens in the system, the right mail goes out. Every text editable in the back end, every mail can be switched off individually, every dispatch logged. These are the real triggers from gerhelm.de.

  1. Memberships 8

    • Confirmation code requested in the applicationConfirm emailto member
    • Contract concluded via the websiteContract concludedto member
    • Contract confirmedWelcome to the clubto member
    • Partner contract without second signatureSecond person: please signto member
    • Second person has signedSignature receivedto member
    • Form sent from ‘Contract on site’Contract for signingto member
    • Copy address entered on sendingCopy to own addressinternal
    • Contract arrives or is completedNotification to the officeinternal

  2. My area 2

    • Login without passwordLogin linkto member
    • New account on concluding a contractWelcome to ‘My area’to member

  3. Matchplay 2

    • Player reports a match resultConfirm resultto member
    • A round’s deadline is approachingDeadline reminderto member

  4. Beginner programmes 13

    • Sign-up for a beginner programmeConfirmation of receiptto member
    • Sign-up for a beginner programmeNew sign-up to the club officeinternal
    • Member takes on a mentoring requestMentoring offer receivedto member
    • Offer withdrawn or declinedMentoring offer withdrawnto member
    • Rookie accepts the mentoring offerMentoring confirmed, contact detailsto member
    • One side reports a joint roundConfirm joint roundto member
    • Six weeks without a confirmed roundReminder about the next roundto member
    • Third round or RPR round confirmedMentoring completedinternal
    • Sign-up via “I’m in”Rookie of the Year: you’re into member
    • Voucher request issuedMember’s-&-Friend’s voucherto member
    • Referral bonus pre-registered on the websiteReferral bonus notedto member
    • Referral settledVouchers to the referrerto member
    • Referral bonus voucher issuedConfirmation to the club officeinternal

  5. Newsletter 5

    • Entry in the newsletter formConfirm newsletterto member
    • Subscription confirmedWelcome to the newsletterto member
    • Member’s birthdayBirthday greetingto member
    • 5, 10, 15 … years at the clubClub anniversaryto member
    • A year without a click in the newsletterReactivationto member

  6. Vouchers 1

    • “Send” button on house vouchersHouse voucherto member

And if fixed triggers are not enough, you can build your own workflows:

runs for every competition announcement

not enteredenteredWaiting listTRIGGERPC CADDIENew competitionin PC CADDIE,21 days aheadFILTERPC CADDIEeligibleper announcementage, HCP limitBRANCHPC CADDIEEntry statusin PC CADDIEMAILInvitation withsign-up link,{{turnier}}WAITPC CADDIEuntil 5 days beforeentry deadlineFILTERPC CADDIEnot yetenteredMAILReminder:entry deadline{{meldeschluss}}ENDEnd of the chain.MAILEntryconfirmed,{{turnier}}WAITPC CADDIEuntil the start listis readyMAILPC CADDIEYour tee time{{startzeit}},tee and flightWAITPC CADDIEuntil the resultis inMAILPC CADDIEYour result:{{netto}} points,position {{platz}}MAILPC CADDIEWaiting list,position {{warteplatz}}ENDEnd of the chain.

runs daily

TRIGGERPC CADDIE10-ride e-cart cardin PC CADDIE:2 rides leftFILTERPC CADDIEMember,email on fileMAILOnly 2 rides lefton your card+ 10% discount codeWAITPC CADDIEuntil the cardis used upFILTERPC CADDIEno newcard boughtMAILCard empty: new oneonline or on site+ code valid 7 daysFLAGFlags: remindedfor this cardENDEnd of the chain.

Preview · Mail 1

Only 2 rides left on your e-cart card

Hello {{vorname}},

your 10-ride e-cart card has 2 rides left. You can get your next card online or at the club office.

With the code ECART-{{code}} you save 10% on your next card. Valid until {{gueltig_bis}}, single use.

Enjoy your rounds!

Eight building blocks

  • Trigger
  • Filter
  • Branch
  • Wait
  • Approval
  • Mail
  • Flag
  • End

Drop, connect, test run, go live.

Safeguards for every chain

  • 1×At most once per person and occasion. Nobody gets the same mail twice.
  • 30Emergency brake: above 30 mails per run, it reports instead of sending. A logic slip in a condition does not cost a hundred mails.
  • ▷A test run shows in advance who would get which mail.

Act II · The competition secretary

The competition is under way. The website keeps the record.

News desk with automatic match day report

included

  • Matchplay

    Draw, entry and confirmation of results, evaluation.

  • Teams and league tables

    Squads, match days, tables on the website.

  • Match day report

    The association’s result is pulled from the internet, and the report appears in the news by itself.

  • Competitions and lessons

    Straight from PC CADDIE, instantly on the website, with sign-up.

  • Competition photos

    Uploaded from the phone, resized automatically, filed by competition.

Act II · Course and team

From the phone, out on the course.

No computer in the shed, no notes in the clubhouse. Greenkeepers and staff work on their phones, the rest runs by itself.

  1. Greenkeeper app with pin positions

    In the Complete package · Greenkeeper app module: €720 + €12/month€30/month when paying monthly excl. VAT

    Greenkeeper app

    Pin positions per green in sectors, course status. Set once, it appears instantly on the website and in the scorecard.

  2. Staff app with time clock

    In the Complete package · Staff app module: €1,440 + €18/month€50/month when paying monthly excl. VAT

    Staff app

    Time clock, receipt photos with cropping, logbook, competition photo upload. PIN instead of password, on any phone.

  3. Add-on · Own weather station module: €1,200 + €12/month€40/month when paying monthly excl. VAT

    Own weather station

    Hardware on the course: the site’s microclimate appears live on the website, instead of the weather of the nearest city.

Act II · The night run

While everyone sleeps.

Every night at three: PC CADDIE read, backed up in two locations, the website scanned the way Google, ChatGPT and the like read it, improved, logged. Four weeks later we measure whether it worked. Then it all starts again.

  1. PC CADDIE read: members, competitions, tee times
  2. Backed up, in two independent locations
  3. Website scanned the way Google, ChatGPT and the like read it
  4. Google rankings compared, questions asked
  5. Improved, everything logged

How the night run works The figures from gerhelm.de

Act II ends · Act III begins

The morning after.

Everything has been read, backed up, connected. What remains are the questions a board asks: What is it connected to? Where is it already running? What does it cost?

Fairway at Golfanlage Gerhelm

Replacing PC CADDIE means selling a project. Connecting to it means delivering a system.

Act III · Connected

The holes are our systems. The fairways are the data.

Fifteen systems, the fairways are the data. Tap a hole: the connections light up, and every hole has its own page.

What unlocks what? Choose a package or a module:

The Basic package covers these holes. The rest come with Club, Complete or individual modules.

PC CADDIE → Members and contracts: member records, every nightMember records, every nightPC CADDIE → Competitions and results: calendar, results, entryCalendar, results, sign-upPC CADDIE → Tee times and lessons: tee times, handicap, loginTee times, handicap, loginPC CADDIE → Newsletter studio: recipients with membership basisRecipients with membership basisMembers and contracts → Accounting software: membership fee invoice and subscriptionMembership fee invoice and subscriptionAccounting software → Members and contracts: payment status for each memberPayment status to the memberMembers and contracts → Mail automation and inbox: contract, welcome and cancellation mailContract, welcome, cancellation mailMembers and contracts → Club website: prices, fee calculator, contract routePrices, fee calculator, contract routeCompetitions and results → Club website: results and photosResults and photosPortals and weather → Competitions and results: match days from the federationMatch days from the associationCompetitions and results → News desk: match day report, automaticallyMatch day report, automaticNews desk → Club website: news on the home pageNews on the home pageStaff app → Competitions and results: competition photosCompetition photosStaff app → Accounting software: receipts into the accountsReceipts into accountingGreenkeeper app → Club website: pin positions, course statusPin positions, course statusClub website → Watch app: course data from the official scorecardCourse data from the official scorecardVouchers and calculator → Club website: voucher shop and calculatorVoucher shop and calculatorPortals and weather → Club website: weather, webcam, GolfamoreWeather, webcam, GolfamoreTee times and lessons → Club website: tee time board, lesson bookingTee time board, lesson bookingSEO night run → Club website: titles, markup, answers, every nightTitles, markup, answers, every nightPC CADDIE → SEO night run: competitions and lessons as structured dataCompetitions and lessons as structured data 1Club website6News desk7Newsletter studio8Mail automation and inbox2PC CADDIE3Members and contracts13Accounting software10Staff app14Portals and weather4Competitions and results11Watch app9Greenkeeper app5Tee times and lessons12Vouchers and calculator15SEO night run

The holes

  1. Club website

    1 Club website

    Competitions, prices, tee times, weather, pin positions from the same data as the back end. A changed price is the same price on the page, in the contract and in the fee calculator.

    To the page for hole 1 →
  2. PC CADDIE

    2 PC CADDIE

    The club’s leading system. Read every night and never written to. What it says applies everywhere: members, tee times, competitions, handicaps.

    To the page for hole 2 →
  3. Members and contracts

    3 Members and contracts

    A member account in the back end for every member: online contract, PC CADDIE data and accounting software come together there. Joining online or at the desk, SEPA mandate, withdrawal notice based on where the contract was signed, cancellation button under § 312k BGB. A cancellation writes the confirmation and ends the subscription in the accounting software.

    To the page for hole 3 →
  4. Competitions and results

    4 Competitions and results

    Calendar and results from PC CADDIE, live and without a single click, league tables, photo archive. When an association reports a match day, the news item writes itself.

    To the page for hole 4 →

  5. 5 Tee times and lessons

    Tee time board, sign-up for competitions and lessons with your own PC CADDIE account, directly on the website. No second login.

    To the page for hole 5 →
  6. News desk

    6 News desk

    News items with type, date and expiry, automatic match day reports, highlighted cards. A language model writes the text, but only if every figure comes from the results.

    To the page for hole 6 →
  7. Newsletter studio

    7 Newsletter studio

    Drag in building blocks, preview for desktop and phone, dark mode, checklist before sending. Recipients from the PC CADDIE records or from confirmed consents.

    To the page for hole 7 →

  8. 8 Mail automation and inbox

    31 templates with triggers, each editable, each can be switched off individually, each logged. An inbox with thread view assigns replies to the right case.

    To the page for hole 8 →
  9. Greenkeeper app

    9 Greenkeeper app

    Pin positions per green in sectors, course status, set by the greenkeeper on the phone. Appears instantly on the website and in the scorecard.

    To the page for hole 9 →
  10. Staff app

    10 Staff app

    Time clock, receipt photos with cropping and fuel receipt splitting, logbook with location tracking, competition photo upload. Everything ends up where it belongs.

    To the page for hole 10 →
  11. Watch app

    11 Watch app

    The scorecard on your wrist, in the App Store. Stableford and stroke play, par and length per tee colour from the website’s official scorecard.

    To the page for hole 11 →
  12. Vouchers and calculator

    12 Vouchers and calculator

    Voucher shop with PayPal and credit card payment, no PayPal account needed. Voucher shop with its own verification page, green fee calculator, membership fee calculator. Every figure from the same maintained price source.

    To the page for hole 12 →

  13. 13 Accounting software

    easybill or BuchhaltungsButler write the invoices. We connect to them: membership fee invoices from the member records, subscriptions mirrored, payments read back. Fully automatic if you wish.

    To the page for hole 13 →

  14. 14 Portals and weather

    DGN, Golfamore, own weather station, webcam. Whatever comes from there is read and displayed. Nothing is maintained twice. Optionally with your own weather station on the course: the site’s microclimate can be seen from home, not the weather of the nearest city.

    To the page for hole 14 →

  15. 15 SEO night run

    We scan the website every night, the way Google, ChatGPT and the like read it and the way a guest asks. Whatever is missing gets added. After four weeks we measure whether it worked. Then it all starts again.

    To the page for hole 15 →
The fairways: all connections as a list
  • PC CADDIE Members and contracts: Member records, every night
  • PC CADDIE Competitions and results: Calendar, results, sign-up
  • PC CADDIE Tee times and lessons: Tee times, handicap, login
  • PC CADDIE Newsletter studio: Recipients with membership basis
  • Members and contracts Accounting software: Membership fee invoice and subscription
  • Accounting software Members and contracts: Payment status to the member
  • Members and contracts Mail automation and inbox: Contract, welcome, cancellation mail
  • Members and contracts Club website: Prices, fee calculator, contract route
  • Competitions and results Club website: Results and photos
  • Portals and weather Competitions and results: Match days from the association
  • Competitions and results News desk: Match day report, automatic
  • News desk Club website: News on the home page
  • Staff app Competitions and results: Competition photos
  • Staff app Accounting software: Receipts into accounting
  • Greenkeeper app Club website: Pin positions, course status
  • Club website Watch app: Course data from the official scorecard
  • Vouchers and calculator Club website: Voucher shop and calculator
  • Portals and weather Club website: Weather, webcam, Golfamore
  • Tee times and lessons Club website: Tee time board, lesson booking
  • SEO night run Club website: Titles, markup, answers, every night
  • PC CADDIE SEO night run: Competitions and lessons as structured data

Act III · Connected

PC CADDIE stays. We build around it.

Club administration stays where it is. We read it: every person, every attribute, every competition, every card. No second set of member records, no double maintenance, and we never write anything into PC CADDIE.

Everything in PC CADDIE usable

  • all persons
  • Attributes
  • Age groups
  • Handicaps
  • Playing rights
  • Teams
  • Competitions
  • Start lists
  • Tee times
  • Results
  • Lessons
  • Cards and credit

In the Club and Complete packages · PC CADDIE integration module: €2,400 + €36/month€90/month when paying monthly excl. VAT Competitions and tee times are included without the module.

More on the PC CADDIE integration

The greens of Golfanlage Gerhelm

Nothing sits on a computer in the club office. Everything is in one place, and that place is everywhere. Backed up at two independent locations, fully automatically.

Reference

gerhelm.de: built, in operation, verifiable.

Everything on this page already runs at a golf club today: website, back end, PC CADDIE, newsletter, contracts, voucher shop. The figures below come from there.

View gerhelm.de

Home page of gerhelm.de

Reference · The scorecard

One club year, two rounds.

Twelve months, twelve tasks. On the left, every manual step counts as a stroke; on the right, the same year with a connected system.

Tap a row to see the steps.

One club year, two rounds.
Month · TaskWithout systemWith system
5
  1. Pull the fee list from the member file
  2. Assign rates by hand
  3. Create invoices one by one
  4. Build the direct debit file
  5. Upload it to the bank
2
  1. Membership fee invoices from the member records in the accounting software
  2. Check and approve
5
  1. Filter eligible voters from the list
  2. Invitation in the word processor
  3. Export addresses
  4. Mail merge
  5. Print the attendance list
2
  1. Eligible voters from the PC CADDIE member records
  2. Invitation as a club announcement from the studio
4
  1. Price list in the word processor
  2. Update the website
  3. Print the notice
  4. File the old version
1
  1. Create the new price version, versioned. Website, contracts and calculator read it fully automatically from a single place (single source of truth)
4
  1. Maintain the calendar at the association
  2. Add it to the website
  3. Start list as a PDF
  4. Type up the results
1
  1. Competitions from PC CADDIE, results live, without a single click
5
  1. Get the photos off the phone
  2. Resize
  3. Rename
  4. Upload
  5. Build the page
1
  1. Upload from the staff app, the rest runs by itself
4
  1. Rota in a spreadsheet
  2. Copy out the hours
  3. Email the payroll office
  4. Follow-up questions
1
  1. Clock-in times from the staff app, export to the payroll office
4
  1. Collect receipts in a shoebox
  2. Type them up
  3. Hand them to the accountants
  4. Answer follow-up questions
1
  1. Receipt photographed in the staff app, filed in the accounting software
5
  1. Look up the result at the association
  2. Write the report
  3. Type up the table
  4. Put it on the website
  5. Add it to the newsletter
1
  1. The report is created automatically from the association result
4
  1. Read the bank statement
  2. Find the member
  3. Write to them
  4. Build a new direct debit
1
  1. Payment status from the accounting software on the member record, follow-up handled there
4
  1. Set the flags
  2. Note in the clubhouse
  3. Update the website
  4. Answer phone calls
1
  1. The greenkeeper sets pins and status in the app, website and scorecard show them
4
  1. Hunt for receipts
  2. Supply missing bank statements
  3. Questions from the accountants
  4. Type up lists
1
  1. Receipts and payments are complete in the accounting software, the accountants have access
5
  1. Read the letter
  2. Check the notice period
  3. Write the confirmation
  4. Stop the membership fee
  5. Stop the direct debit
1
  1. Cancellation button: confirmation and end of subscription in the accounting software, in one step
TotalThe same year5314

53 strokes against 14. We count work steps, not hours.

Reference · Being found

How gerhelm.de gets found.

  • 1,861clicks from Google in 30 daysPrevious year: 1,046
  • 15,616impressions in searchPrevious year: 7,994
  • 6.7average position on GooglePrevious year: 9.1
09/2501/2605/2609/26
Clicks from Google per day, monthly average
Clicks per day, monthly average
09/2535
10/2533
11/2524
12/2517
01/2615
02/2625
03/2638
04/2648
05/2654
06/2653
07/2656
08/2670
09/2659
Leaderboardgerhelm.de on Google
CourseSearch term
1golfplatz nürnberger land
1golfclub nürnberger land
1platzreife hersbruck
2driving range lauf an der pegnitz
3golfclub hersbruck
4platzreife nürnberg
6firmengolf nürnberg
Cut · page 1 ends here
11greenfee nürnberg
11driving range nürnberg
> 20golfplatz nürnberg

Everything below the cut is the work list for the night run.

24 of 40typical visitor questions are answered well by the website today. Every night we check all 40 again.

Open, for example:

  • Are dogs allowed on the course?
  • What is the dress code?
  • How do I get there by bus and train?
  • Can I hire an e-cart?
10 of 23 AI answers on Google that cite the club as a source Searches around the club with an AI Overview, 23 Sep 2026

Google Search Console gerhelm.de, 23 Aug–21 Sep 2026 vs 22 Sep–21 Oct 2025 · Positions: Google search from Nuremberg, 23 Sep 2026

Prices and process

Operation, not a project.

A website is finished when it goes live. A system never is. That is why we operate what we build. Three ways to pay for it, and a calculator that shows which one pays off. Payment only after acceptance.

All prices are net, plus statutory VAT.

Included in every package

  1. 3 + 3

    complete design drafts

    Three fully worked-out drafts. If none fits, three more follow. If none of those fits either, the club cancels free of charge.

  2. 1

    On-site onboarding

    We come to the club and set everything up with the team. Only travel costs are added.

  3. 5

    hours a year

    Every year a package of hours for updates, changes and new requests is included.

  4. €0

    before acceptance

    Payment only once the club has accepted the work. Not a cent before.

  1. Basic

    Website + back end, competitions and tee times from PC CADDIE

    €6,000 one-off

    + €120 operation per month

    or monthly: €255 per month, nothing up front

    €255 per month

    Nothing up front. After 5 years, €140 per month.

    or €6,000 one-off + €120 operation per month

    Paying monthly always costs at least 15% more than one-off + operation: €2,100 over 5 years, then €20 per month.

    Over 5 years
    €13,200€15,300
    What's included

    The base website with everything that isn't a module.

    Every service, point by point

  2. Club

    Basic + full PC CADDIE integration, online contracts, mail designer, lost & found/marketplace

    €9,000 one-off

    + €180 operation per month

    or monthly: €380 per month, nothing up front

    €380 per month

    Nothing up front. After 5 years, €210 per month.

    or €9,000 one-off + €180 operation per month

    Paying monthly always costs at least 15% more than one-off + operation: €3,000 over 5 years, then €30 per month.

    Over 5 years
    €19,800€22,800
    Booked individually
    €23,640
    Package saving
    −16 %
    What's included

    The base website with everything that isn't a module, plus:

    Every service, point by point

    With lead time: we agree the start date together, depending on available capacity.

  3. Complete

    Everything except the weather station: plus accounting, scorecard with apps, staff and greenkeeper apps, motorhome pitch

    €12,000 one-off

    + €240 operation per month

    or monthly: €510 per month, nothing up front

    €510 per month

    Nothing up front. After 5 years, €280 per month.

    or €12,000 one-off + €240 operation per month

    Paying monthly always costs at least 15% more than one-off + operation: €4,200 over 5 years, then €40 per month.

    Over 5 years
    €26,400€30,600
    Booked individually
    €34,920
    Package saving
    −24 %
    What's included

    The base website with everything that isn't a module, plus:

    Every service, point by point

    With lead time: we agree the start date together, depending on available capacity.

Applies to all packages

  • Minimum term 5 years. After that, operation continues at the monthly amount and can be cancelled annually; when paying monthly, at operation plus 15%.
  • Paying monthly always costs at least 15% more than one-off + operation. Nothing up front, in return for a surcharge for pre-financing.
  • 3 complete design drafts; if none fits, 3 more; if none fits then, cancel free of charge.
  • On-site onboarding (plus travel costs), 5 hours a year for changes, beyond that €108 per hour.
  • Payment only after acceptance: set-up due on acceptance, operation or the monthly rate from the following month.
  • Modules can be added at any time at list price. Moving to a larger package: set-up already paid is credited.
  • Own weather station is not included in any package (hardware) and is always available as an add-on.
  • Operation prices can be adjusted after 24 months at the earliest, by no more than 3% a year.

All prices are net, plus statutory VAT.

Quote calculator

Package
Add on Anything in the package is already ticked

One-off + operation

One-off on acceptance
–
Per month
–
Total over 5 years
–

Monthly

One-off
€0
Per month, for 5 years
–
Then per month
–
Total over 5 years
–
Costs over the years, cumulative. After 5 years only operation remains; when paying monthly, the rate falls to the operation amount. One-off + operation Monthly

The full service matrix

Law and data protection

No compromises.

Fully compliant with data protection law. All legal requirements are met in full and without compromise, in the code, not in a footnote.

  1. GDPR

    Fully compliant with data protection law. No data goes to third parties who have no business with it.

  2. TDDDG § 25 (German cookie law)

    No tracking cookies, nothing from third-party servers. If you only read, you get no cookie at all. Hence no banner.

  3. BFSG (German Accessibility Act)

    Accessible from the start, operable by keyboard and screen reader.

  4. § 312k BGB

    The cancellation button is built in, the confirmation goes out by itself.

  5. §§ 312g, 355 BGB

    Cancellation policy that matches where the contract is concluded.

  6. UWG § 7

    Newsletter only with confirmed consent. Club announcements and advertising kept separate.

Holing out

Tell us what gets entered twice at your club.

We will reply with a suggested appointment.

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Or directly: mail@clubkontor.de · +49 175 5595666